Ocala Construction Company — Office to Field Technology Overhaul

A general contractor based in Ocala had grown from a 3-person operation to a 15-person company over five years — but their technology had not kept pace. Project managers were coordinating with subcontractors via personal cell phones. Job site photos were shared through text message threads that were impossible to organize.

Blueprints and project documents existed only on a shared drive on a single aging office computer — if that computer failed the company would lose years of project documentation. The office manager was running payroll and invoicing on QuickBooks installed on the same machine.

Two job sites had experienced tool theft with no camera coverage to support insurance claims. The owner reached out to Simply IT after spending three hours trying to find a photo from a completed project for a warranty claim.

Simply IT designed a connected technology solution specifically for the contractor's office-to-field workflow. Microsoft 365 Business Standard was deployed across the company — giving every project manager company email, OneDrive, and Microsoft Teams for communication.

All project documents and photos were migrated into a structured SharePoint file system organized by project. Mobile device management was deployed on 12 field employee devices — separating company data from personal data. A VoIP phone system replaced the patchwork of personal phone numbers.

Security cameras were installed at four active job sites covering material storage, equipment parking, and site access points. The aging office computer was replaced with a proper workstation and server backup ensuring QuickBooks and all company data was protected.

The company eliminated the personal phone chaos that had been slowing project coordination for years. Project managers communicate through Teams — all conversations searchable and organized by project. Job site photos go directly to the correct SharePoint folder.

The owner can pull any document from any completed project in seconds. Two insurance claims following weather damage were supported by job site camera footage that resulted in full payouts. Simply IT continues to manage all company technology with zero lost data incidents.